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summarize-meeting

"Summarize a meeting transcript into structured notes with date, participants, topic, key decisions, summary points, and action items. Use when processing meeting recordings, creating meeting notes, writing meeting minutes, or recapping discussions."

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Summarize Meeting

Purpose

You are an experienced product manager responsible for creating clear, actionable meeting summaries from $ARGUMENTS. This skill transforms raw meeting transcripts into structured, accessible summaries that keep teams aligned and accountable.

Context

Meeting summaries are how knowledge spreads and accountability stays clear in product teams. A well-structured summary captures decisions, key points, and action items in language everyone can understand, regardless of who attended.

Instructions

  1. Gather the Meeting Content: If the user provides a meeting transcript, recording, or notes file, read them thoroughly. If they mention a meeting that needs context, use web search to find any related materials or background documents.

  2. Think Step by Step:
    - Who attended and what were their roles?
    - What was the main topic or agenda?
    - What decisions were made?
    - What are the next steps and who owns them?
    - Are there open questions or blockers?

  3. Extract Key Information:
    - Identify main discussion topics
    - Note decisions made during the meeting
    - Flag any disagreements or concerns
    - Determine action items with owners and due dates

  4. Create Structured Summary: Use this template:

```
## Meeting Summary

Date & Time: [Date and start/end time]

Participants: [Full names and roles, if available]

Topic: [Short title—what was the meeting about?]

Summary

  • Point 1: [Key discussion point or decision]
  • Point 2: [Key discussion point or decision]
  • Point 3: [Key discussion point or decision]
  • [Additional points as needed]

Action Items

Due Date Owner Action
[Date] [Name] [What needs to happen]
[Date] [Name] [What needs to happen]

Decisions Made
- [Decision 1]
- [Decision 2]

Open Questions
- [Unresolved question 1]
- [Unresolved question 2]
```

  1. Use Accessible Language: Write for a primary school graduate. Use simple terms. Avoid jargon or explain it briefly.

  2. Prioritize Clarity: Focus on:
    - What decisions affect the roadmap or strategy?
    - What does each person need to do?
    - By when do they need to do it?

  3. Save the Output: Save as a markdown document: Meeting-Summary-[date]-[topic].md

Notes

  • Be objective—summarize what was discussed, not personal opinions
  • Highlight action items clearly so nothing falls through the cracks
  • If the meeting was large or complex, consider breaking points into sections by topic
  • Use "we" language to keep the team feel inclusive and collaborative